Ph. 011- 29234122

e.mail:   sagar.nvs@gmail.com

NAVODAYA VIDYALAYA SAMITI

(An Autonomous Organisation

under Ministry of HRD)

Dept. of School Education. & Literacy

 Govt. of India

A-28, Kailash Colony

NEW DELHI – 110 048.

No.F. 29 -3/2010-NVS(Acad)                                                                                               6^th   August 2010

To

            The Deputy Commissioner

            Navodaya Vidyalaya Samiti

            ALL REGIONAL OFFICES

Sub : Organization of Cluster/Regional/ National Sports Meets -2010-reg.

Sir/Madam

It is a matter of great pleasure that like previous years, this year also we are going to organize 21^st cluster/regional/national games and sports meets in JNVs across the country.  The dates of these meets will be decided by each RO but in any case the national meets may be completed up to 31^st September 2010. This year NVS students will participate in the following 17 events which may be concluded up to 31st September, 2010 by each RO,  in view of seeing the dates of Dashehara/Puja /festivals:

Number of Events :

A         Sports Games/ Meets are organized at three different levels apart from School level competition:

(a)               Cluster Meet

(b)               Regional Meet

(c)                National Meet.

B          Categories :

Group A          Below 19 years

Group B          Below 17 years                         31/12/10

Group C          Below 14 years

C.        Events allotted to each RO for National Meet 2010

Information about different events :

1          For Judo : As per SGFI norms the total participants would be 46 (23 boys + 23 girls) The age group of the participants is given below:

2          For Taekwondo group is to be made as follows:

3          For Wrestling the group is to be made as follows :

4          For Athletics the group (U-14, 17, 19) is to be made as follows:

1.      The meet shall be conducted according to the rules of Amateur Athletic Federation of India, with required modifications if necessary.

2.      The various age categories and list of events in which competition will be held :

Note : Weight of all the equipments shall be carefully checked before hand and signed by the organizing secretary.

5          The list of participants in Badminton is as under:

D      Participation of Children in Events:

A student may participate in cluster/Regional/National meet as follows:-

Athletics   (a)  One track event And two field events

OR                             Excluding Relay Races

b) One field AND two track events

Games      For participation in National Meet, a student may be allowed to participate only in one game.  For Regional and Cluster meets Regional Office may suitably decide and communicate to JNVs.

E    Selection of Teams:              

Selection of players for the Regional/National team will be made on the basis of performance level of the individual during cluster / regional meet which may be judged by a duly constituted selection committee.  Selection of games like hockey and cricket may be made on the basis of selection trails viz-a-viz observations during the Regional level matches. Similarly, every selected players for SGFI meets would have  at least 4 or 5 position/ rank  in comparison to the  previous  years(i.e. 2009) SGFI merit list.  Here out motto is only to send the genuine/skilled players in the SGFI national meets.

F         Training of selected team:

At least about 10 to 15 days training will be given to National Teams by concerned regions by taking the help of local expertise/experts in this field through an extensive training camp which will be organized so as to keep the National team in a state of readiness for participation in SGFI competitions.  This training camp would be held conveniently just before departure of   National teams to SGFI events preferably at the venue JNV where national meet will be conducted.

G         TA/ DA – Participants:

(i)                              TA/DA of escorts will be as per Samiti norms

(ii)                            DA for the participants during journey will be @Rs.75/- per day. Escort shall ensure that the participants are provided with the food instead of distributing the DA money to the participants and asking them to manage on their own.

(iii)                           While being in the Vidyalaya/ venue during the Games & sports meet, expenditure on food will be restricted to the usual norms.

(iv)                          During the coaching camp in particular it should be ensured that the teams get good nourishment.

H      Inauguration function:

Cluster / Regional /National Sports Meet should have the inauguration function by inviting some prominent persons of good repute to encourage active participation of children.  Special attention should be given during March past to highlight the Navodaya Vidyalaya culture.

I       Cultural Activities:

A cultural evening may also be organized during the cluster/regional/national meet.  Each cluster may present items of folk song, folk dance etc. representing the cultural aspects of their region for about 15 minutes duration.

J          Deputy Commissioner of the regions may kind attention please :

(a)                Issue further guidelines for fair selection of teams and smooth conduct of events.

(b)               Selected list of children in each case should contain date of birth and class in which they are studying duly certified by concerned Principal.

(c)                Issue further instruction to the escorts, for safely and security of the participants during the games and sports meet.

K         Target  for 21^st NVS Sports & Games Meets to participate in the 56^th National School Games 2010-11:

The achievements of the first position holders in different events in the 55^th  SGFI Meets 2009-10 may be kept as target for the year 2010-11 for NVS players who will participate in the 56^th SGFI Meets 2010-11 (Annexure – I).

L          SGFI Calendar for 2010-11:

            A copy of the SGFI 56^th National Games 2010-11 is also attached. (Annexure –          II).

M        Rules and Regulation  about the Games & Sports Meets 2009-10:

All the events which are being played in NVS follow the rules & regulation prescribed by the Indian Olympic Association.  For any doubt you may visit the web site of the I. O. A. Further, you may also contact with Mr. PRASHANT DOLAS, Additional Secretary, SGFI on the following Nos: Ph:  0755 – 2641178, Fax:  0755 – 2642224 & e - mail : dolas@sgfibharat.com website : www.sgfibharat.com e-mail: sgfibpl@rediffmail.com

O         Guidelines for organizing National School Games Competitions auspices School Games Federation of India:

NVS teams are participating in SGFI Meets from a long time but due to lack of guidance they had suffered a lot in previous years e.g. particularly non-submitting the entry forms & eligibility forms timely. Therefore, all the DCs are requested to instruct all the participating JNVs that they would submit timely the requisite forms dully filled in as per the guidelines issued by the competent authority of the SGFI.

Further, before going to participate in the SGFI Meets every participating team must have a intensive coaching of at least 15 days under the supervision of the experts trainers/coaches.  Most probably the venue will be the same for a particular event where the NVS National Meet would be organized for that particular event. 

P          Exhibition :  Exhibition for Science/Maths/IT/S.St. will be held at the venue of the cluster and Regional Athletics Meet (Maximum participants will be 6 from       each cluster). The write up  alongwith their exhibits will be sent. Theme of the        exhibition follow as CBSE guideline.

            The main theme and sub-theme for this year’s Science Exhibition are :-

            Main Theme –  “Science and Technology for challenges in Life”.

            Sub – Theme :–

·        Biodiversity Conservation and Sustenance

·        Agriculture & Technology

·        Green Energy

·        Transport and Communication

·        Mathematical Modeling; and

·        Community Health and Environment

Q         Distribution of Fund : To conduct cluster/regional/national level games and      sports meet the expenditure would be as follows.

1. For Cluster/Regional Games  and Sports meets @ Rs.3.00/- lac to each RO.
2. For National Meet @ Rs.1.00/- lac for each event to each RO.
3. For tracksuits, kits sports shoes, T.Shirts etc Rs.1.50/- lac to each RO.

R         Important Points :

• During  games and sports meet lot of movement of the students and teachers is evolved.  It is therefore mandatory for all teaching and non-teaching staff to perform escort duty as and when asked by the Principal.  Principals however, are requested to deal with the request of the staff with empathy.
• For escorting he students only miscellaneous category of teachers may be deputed if the PETs are not available. Avoid deputing subject teachers for sports and games unless it is very essential.
• The students taking part in the Cluster, Regional, and National Meet should invariably bring proof of date of birth duly certified by the Principal of the JNV in proper proforma.
• Escorts should ensure safety and security of students on the filed and also when are on transit.  There should be a lady teacher escort when girls are sent for competition.
• While students of class X and XII are also permitted to participate in these programmes, Principal  will ensure that these X & XII children do not lag behind the studies & students will give undertaking for participation up to SGFI Tournament.

 S         Let us remember to do :

·        Participants will carry school/cluster/regional flag, light, bedding, one tumbler, on plate, sports material and music instruments etc., as required by them.  Participants will be in white uniform for cluster/regional meet.

                  Boys –White shirt, white short, white socks       and white shoes.                                                                      The Sikh students will wear white pataka.                                                   

               Girls –White blouse, white skirts, white canvas shoes and white ribbon                                                          

·        However, for National Meet all the participants should be in their prescribed track suit with white canvas shoes for march – past.

·        It is to be ensured that “ March –past” reflect the Navodaya Vidyalaya Samiti Culture.

·         Chairman, Vidyalaya Management Committee/Important Dignitaries connected with sports / Sports heroes may be invited as chief guest for inauguration/Valediction of Meet to encourage the participants.

·        It is to be ensured that record of first three positions in cluster meet and first five position in regional meets are to be correctly noted and stated it the reports of the meets.

·        The Principal will issue identity card to the  participating students of his/her school for cluster/regional meets.

·        Video-graphy is to be avoided. A modest number of photos depicting the activities of the event may be taken.

·        A full but brief report in duplicate along with a set of 10 photographs of cluster meet and 15 photographs of regional meet be sent to  concerned regional office.

T          Safety & Security of the students during meet :-

            As a large number of activities like games, sports and exhibition will be taking    place, there may be certain points of slackness regarding safety and security measures, due to the pre-occupation of Vidyalaya administration on other issues.              In this context it is requested that the following precautions may be kept in mind             to avoid any future compliance:-

·        It is specifically instructed to all the students and house masters/ teachers/ incharges that the children should invariably present themselves during the roll call times. Even if the children are pre-occupied in some activities they should invariably report in time for the roll call personally and then go back to their place of work. They should report personally to the house master/teachers/incharges concerned, otherwise there is a possibility that the children may tend to escape taking advantage of the pre-occupation of the teachers in other activities.

·        The Principal should be very careful in choosing the teachers for escort duties for the games and sport meet. Only those teachers who are competent and have the desired aptitude for such activities should be chosen for this job.  Clear cut guidelines should be given regarding the safety and security measures to be taken up during the journey  and during conduct of the meets.

·        During journey period no students should be  allowed  to move away from the group and any deviation from this may be dealt in a stern  manner.

·        When the children are escorted to the venue of different events, it is the personal responsibility of the escort teachers to periodically check the presence of all the students inside the premises of the venue Vidyalaya.

·        All the participants should clearly instruct that no indiscipline will be tolerated during the conduct of games and sports events.  They should not get into any arguments with the umpires or the organizers of the events.

·        All the students as a whole should keep a watch on their personal belongings as well as material of the Vidyalaya being carried with them, especially during transit carrying from one mode of transport to another, the escort teacher should personally check the number of belongings.

·        The students should not be allowed to take any food from un-hygienic places.  The escort teacher should carry minimum required medicines / first aid kit to deal with any case of emergency.

·        Under no circumstances the children should be allowed to go any near by water sources like ponds, lakes, canals etc.

·        It is advisable that the children are made to wear only school uniform during journeys and during their stay at the venue Vidyalaya, so that they can easily be identified.  It is further advised that the contingent is divided in to small group of about 10 students and one leader is nominated to take care of each group.  The escort teachers should periodically interact with their  group leader regarding the behaviour of the students.  The escort teachers should make all the children of the contingent know the correct address and the phone number of the venue Vidyalaya so that it may be useful for them to contact in case of any emergency like missing.  All students  should  be made their identity card with them through out the period of their stay outside their present Vidyalaya.

·        Venue Principals are advised to arrange proper security of the students especially the girls.  They may arrange for police bandobast, if required.

·        The venue Principals are advised to take the help of the district health department for managing the sanitary and hygienic conditions in the Vidyalaya when such a large number of students are assembling in one place.  Required emergency medicine can be procured in sufficient quanity and kept ready to meet any case of emergency.

·        Track Suit for national teams will be provided by concerned RO including players, coaches and team managers.

·        Participants will carry the following items with them :-

1.      School/Cluster/Regional flags.

2.      Sports and Games Materials and Sports kit.

            All the DCs are requested to kindly instruct all the JNVs where 21^st NVS Meets 2010-11 would be conducted to submit a brief report of the Meet with photographs/CD to the undersigned after just completing the Meet to apprise the Commissioner  NVS, timely.

            With regards.

Yours faithfully

(O. P. SAGAR)

Asstt. Commissioner(Acad.)

Encl : Copy of the Annexure – I,  & II

Copy to : JC (Acad.) NVS for information please.