NAVODAYA VIDYALAYA SAMITI

(Ministry of H. R. D., Department of Education)

Regional Office,

160, Zone II, MP Nagar, Bhopal, MP-462011

Phone:2552336,2571488,  Fax :0755-2571513

E-mail: nvsrobhopal@yahoo.co.in

F.No. NVS(BPL)/F&A/Inquiry /Morena/                                                                            Dated :     /    /

To,

            The Principal

            All JNVs Under

            Bhopal Region

Sub:     Implementation of Centralized Tender Notification and Purchase procedure in JNVs for the year 2008-09.

Sir/Madam,

I am to inform you that, Centralized Tender Notice as well as Common Tender form is hereby    implemented for this year 2008-09. In this regard you are requested to go through the following points:

1. The proforma of Common Tender Form and its Terms and Conditions would remain same for all JNVs. The Specimen copy of the same is already available in the Vidyalaya, which are issued earlier. JNVs may have changes in the Proforma making it suitable according to the needs of Vidyalayas. The Tender Notice will be annexed with the Tender particulars of items along with term and conditions.  
2. Centralized Tender Notice will be advertised in the leading News Papers i.e. for Orrisa – “ The Samaj”, For Chattisgarh -“The Nav Bharat” and For MP- “Danik Bhaskar” for all JNVs in Orrisa, Chattisgarh and MP respectively.
3. Tender forms and other documents are to be invariably purchased from concerned JNVs and will also be deposited by Tenderers in concerned JNVs. Vidyalaya must see that there is more and more participations in Tender from the Registered firms.
4. This Office will act upto getting the advertisement of Centralized Tender Notice published and thereafter all other of subsequent jobs right from Sale of Tender forms, Deposit of Tenders by the Tenderers and Finalization of tenders will be accomplished by JNVs as per the details given below:

            All JNVs in Orissa, Chattisgarh and MP must follow the norms invariably.

5. Consolidated Tender Notice will be given for supply of the following items:
   1. Gadda, Pillow, Pillow Cover, Blankets, Bedsheets and mosquito nets etc.
   2. Furniture.
   3. Office Equipments

d. Other Equipments

e.   Mess Grocery articles

f.    Electrical items

g.   PHD Materials

h.       Other buildings materials

i.         Office Stationeries

j.        Computer Stationeries

k.      Student stationeries

l.         Toilets items

m.     Hair cutting of students

n.       Washing of uniform and bedding materials of students.

6. Before finalization, Tender Rates for the year 2008-09 must be compared with last year’s rates analytically and lowest competitive rates for the year 2008-09 are to be decided.
7. Tender Schedule must include all the items. In case, Purchases are to be made through other sources i.e. from Manufacturing company/Wholesale Dealer/Govt. Agency, the same must be got approved in PAC to adhere to as per norm of Purchase Procedure.      

8.      Centralized Tender Notification must embody all items normally purchased in JNVs. Vidyalayas may change the Schedule of items based on local conditions and as per its requirements depending on the likings of students. JNVs would prepare the Schedule of items & sale tender forms and Tenderers must submit the Tenders accordingly.

9.      JNVs must see that Quality of the items is not dispensed with for which Vidyalaya may ask for items having ISI mark/Aag mark as applicable.

10.  This office has fixed uniform dates for all JNVs to maintain consistency throughout the process of these activities i.e. Selling Tender Forms, Dateline for deposit of Tenders, Date of PAC meeting etc. which must be adhere to by all JNVs. However JNVs can change the dates subject to their unavoidable circumstances.

11.  Few companies are directly supplying shoes, chapplas etc. to JNVs in the past years in wholesale discounted rates who are either Manufacturers or Wholesale dealers. It is seen that some JNVs invite rates of specific brands with maximum discount and procure the items. In this context, the proposal must be put up to PAC for purchase of Uniforms -Shoes and Chapples directly from manufacturers or wholesallers  to get the qualitative items.

12.  Milk may be procured from Govt. Diary Farm. In case of non- availability of milk from Govt. Diary, milk may be purchased from Recognized Govt. Milk Producers Societies preferably in SNF containers in bulk quantity of 5ltrs/10ltrs.

13.  Toilet items may be procured at maximum discounts possible from wholesale dealers or directly from the manufacturer. 

14.  Principals are requested to issue a news items in the local Daily regarding the centralized Tender Notice. Principals are requested to intimate previous bidders of the school and other dealing agencies to ensure wide circulation of the Tender Notice.

15.  The details Tender and Tender schedule is also available in the website of NVS Hqrs. New Delhi – www.navodaya.nic.in.   

In this regard JNVs may contact this office for any further guidance.        

                                                                                                                                    Yours faithfully

                                                                                                                                     (TCS Naidu)

                                                                                                                             Deputy Commissioner         

Copy to:

            1. Sh Alok Verma, Joint Commissioner , NVS, HQr, New Delhi for kind information.

2.The Principal JNV Cuttack, Raipur and Bhopal with a copy of Tender Notice in Hindi and English. They are requested to publish it in the News Paper as follows: MP – Danik Bhaskar, Chattisgarh – Nav Bharat and Orissa – The Samaj Daily. Please ensure that the advertisement Notice is issued to the News Papers on 9^th April 08 positively. 

  Deputy Commissioner

TENDER NOTICE

     Sealed Tenders are invited from the Registered and reputed firms for different supplies to Jawahar Navodaya Vidyalaya situated in MP, Chattisgarh and Orissa states of this Region during the period from July 2008 to April 2009 items required are grocery, vegetables, bedding materials, furniture, equipments, electrical items,computer stationery, Uniform (Shoes, Chappals and dress materials), plumbing materials, students stationery etc costing near about Rs 30 to 40 lacs approximately. The tender forms with other particulars and list of items can be obtained from the Office of the Principal of concerned vidyalaya from 10.00 hrs to 14.00 hrs in all working days w.e.f. 19.04.08 to 26.04.08  on payment of Rs 100.00 in cash or bank draft. The Tenders completed in all respect along with requisite Earnest Money in the shape of Bank Draft in favor of & payable to concerned Vidyalaya would only be deposited in concerned Vidyalaya by 04.00 hrs on 26.04.08. Vidyalaya Purchase Advisory Sub Committee Meeting will be held on 28.04.2008 for opening of the Tenders and Selection of lowest competitive firms. The Chairman of the Committee reserves the right to reject the tender in whole or in part without assigning any reason thereto. Any dispute in this process would subject to the Court Jurisdiction of the concerned District Head Quarter of concerned Vidyalaya.

                                        Sd/-

                                  Deputy Commissioner